Auto Filter In Excel

15 Nov.,2022


Auto Filter Manufacturer

AutoFilter in Excel filters out different desired data types in a data range or column. An inbuilt button is available in the “Home” tab in the editing section. We can also use the keyboard shortcut “CTRL + SHIFT + L.” This feature makes the work easier for any user as one can filter out the required data.

For example, suppose you are an owner of a toy shop and just received the new deliveries of ordered toys. You are required now to stock the shop shelves. The toy description describes the varied size and brands. For the owner, while stocking, these values are essential. So accordingly, you add two columns to the Excel sheet for “Size”  and “Brands.” In filter, Excel is versatile. AutoFilter Excel feature will help you turn values in an Excel column into filters based on the column’s cells and allow you to view particular rows while hiding other rows.

AutoFilter In Excel

Excel AutoFilter is an easy way to turn the values in Excel columns into specific filters based on the cell content. The AutoFilter in Excel enables us to filter our data as we desire in one, two, or more columns at once.

Excel AutoFilter allows us to slice and dice our data as per our requirements. We can filter based on our choices from a list or search for the specific data we want to find. The rows which do not meet the criteria of the filters will be hidden.

In simple words, AutoFilter in Excel allows us to view specific rows in Excel while hiding the other rows. When Excel AutoFilter is added to the row’s header, it gives us a drop-down menu in the header row. In addition, it provides us with several filter options, which we will discuss in this topic.

Filter Options in AutoFilter in Excel

AutoFilter in Excel allows us to view specific rows while hiding the other rows. When Excel AutoFilter is added to the row’s header, it gives us a drop-down menu in the header row.

AutoFilter in excel gives us multiple filter options such as :

  1. Equals to
  2. Greater than
  3. Less Than
  4. Greater than or equals to
  5. Begin with
  6. Ends with
  7. Contains
  8. Does Not Contains

The first four are the number of filters, while the remaining are text filters.

2 Ways to Enable AutoFilter in Excel

There are two ways to use the auto filter in Excel:

1. In the “Data” tab, click on “Filter” under the “Sort & Filter” section.

2. Excel shortcutExcel ShortcutAn Excel shortcut is a technique of performing a manual task in a quicker more – Press Ctrl + Shift + L.

The options specify which rows of the Excel workbook are to be displayed.

How to Use Excel Auto Filters?

Let us learn the use of Excel AutoFilters with a few examples:

You can download this Auto Filter Excel Template here – Auto Filter Excel Template

AutoFilter in Excel – Example #1

A real estate website has different property types data, including residential and commercial. They have specific brokers and photographers who clicked the images for those real estate properties. The company also maintains the picture count in the properties taken by the photographer.

The task is to find which city has a picture count of 33 and broker Prateek has that property.

  • Click on any row header that is on row 1.
  • Click on “Filters” in the “Data” tab under the “Sort & Filter” section.
  • In the row header, the filter is applied, and it gives us a drop-down menu.
  • Unselect all the counts by unchecking select all and select 33 for picture count.
  • Select broker as “Prateek” by unchecking select all and select except “Prateek” in the “Broker” column.
  • Our cities have 33 pictures, and broker “Prateek” has those properties.

By Excel AutoFilter, we have chipped our data. Therefore, the data which did not meet our criteria, i.e., picture count other than 33 or broker other than “Prateek,” is hidden.

We have our desired data as we wanted.

AutoFilter in Excel – Example #2

Some students have scored marks in their annual exams in a teacher’s class. For example, the teacher wants to know which student has scored above 50 in Maths and their total is above 300.

  • We will use a different approach to use filters this time.
  • In the row header, press “Ctrl” + “Shift” + “L.”
  • After the AutoFilter is applied, in the Maths column, uncheck select all and select values above 50.
  • Now, select values in total above 200 by unchecking all and selecting values above 300.
  • Now we have those students who have scored above 50 in Maths, and the total is above 300.

AutoFilter in Excel – Example #3

In continuation with example 2, we can also use a custom filter.

But first, what is a “Custom Filter”?

A “Custom Filter” is an Excel filter option that allows us to put certain conditions to get our values. For example, in example 2, the condition marked above 50 in mathematics or total above 300 in the total marks.

Let us learn custom filter by example 2.

  • Select any cell in the row header.
  • Press “Ctrl + Shift + L”.
  • In the Maths, filter click on “Number Filters.” As the data is in numbers, a dialog box pops up.
  • Our condition values are above 50, so select greater than, and another dialog box pops up.

Write 50 in the box where there is the text “is greater than.”

  • Excel automatically filters the data in which the marks in Maths are above 50.
  • Use the same approach and write a total “greater than 300” in the total column.

We have our result where the marks in mathematics are above 50, and the total is above 300.

Things to Remember about AutoFilter in Excel

  1. Click on the row header to insert the filter.
  2. The filter hides the data which does not meet the criteria.
  3. We can remove the filter by any of the two options to use the filter and get the data back in the original format.

This article is a guide to Auto Filter in Excel. Here we discuss how to use AutoFilter in Excel along with Excel examples and downloadable Excel templates. You may also look at these useful Excel tools: –